Transcription: Things to Avoid


If you can read text that has been crossed out or otherwise deleted, transcribe the deleted words within square brackets [ ].

Inserted text

When text has been inserted over a line or otherwise added later, transcribe it in the original text in the order you would read it. Do not use caret symbols or brackets to indicate text has been inserted.

Multiple pages

If there is more than one page in an image, transcribe all pages in the order they appear, one after the other. Leave empty lines between pages.

Don't leave notes in text

Only type original text from the page into the transcription box. You may be tempted to leave notes about the document, but please don't! You can leave help or context for others as a tag or post in our discussion forum on History Hub.

Expanding abbreviations

Do not expand abbreviations; just type what you see. You can use tags to record the expanded text of an important abbreviation that otherwise does not appear in the text. Example: Transcribe "UL" and tag "Urban League"

Formatting text: Bold, underlined, italic, indented, etc.

Do not try to capture formatting, such as underlining or indents or note it in the text. Preserving text style or format does not enhance the discoverability or accessibility of a page and may not display as desired in published transcriptions.